About the Role / Key Responsibilities

Key Result Areas (KRAs):

-Calendar Management

-Manage the Chairman’s office to facilitate and coordinate all activities and business needs

-Expense report coordination and submission

-Travel management (domestic and international) for the Chairman and other senior officials

-Internal & External Communication

-Maintain an organised filing system of paper and electronic documents

Detailed Responsibilities

-Coordinate with all Department Heads as required to facilitate standard meetings or any special meetings that need to be scheduled.

-Maintain files and confidential/legal documents of the Chairman’s Office.

-Attend the Chairman’s meetings and project-related meetings, take notes/minutes, and circulate them to all concerned.

-Maintain and regularly update the Chairman’s list of contacts.

-Manage the Chairman’s club memberships.

-Handle travel arrangements/visas/local transport/accommodation for the Chairman, Chairman’s family, and staff (domestic & international).

-Prepare pre-travel fund requests and handle post-travel account settlements with the Accounts Department in the prescribed format.

-Respond to emails addressed to the Chairman during his travels, after taking necessary input from him.

-Coordinate payments for all of the Chairman’s bank cards (credit/debit), personal bills, and regular monthly bills (electricity, water, telephone, etc.) for the Chairman’s residence.

-Coordinate with HR/Admin for administrative requirements.

-Perform any other duties assigned by the Chairman.

Reporting System

-Reports to the Chairman & CEO for all duties assigned by him.

-Reports to HR & Admin for leave management and administrative matters.